How to write a formal invitation letter for an event

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How to write a formal invitation letter for an event

How to Write an Invitation Letter An invitation letter serves the purpose of inviting a guest to a party, event or celebration while conveying more information than a traditional invitation card.

IELTS Invitation Letter for GT Writing Task 1

It serves two purposes; one, to invite the individual to the event and two, to ensure that the person receiving the letter is going to attend. There are two tenses used within the invitation letter, the present and the future.

The present tense conveys information about the event and the future tense ensures the guest is going to attend. Business Invitation Letter An invitation letter is a formal way to invite peers and clients to events which are being hosted by the company and are one of the most popular ways of inviting guests to functions.

The professional invitation should be written in a formal tone. The introduction allows the host and sender to introduce themselves, as well as the organization in which they have chosen to represent.

How to Write an Invitation Letter

A simple background of the individual or company will suffice. Next, in the body of the letter it is important to outline all of the information about the event.


The date and time should be included as well as the theme and purpose for the event. At this point, a date should be mentioned in which guests should provide their reply by, and it may also contain any information regarding special roles played at the event, attire and items required for the guest to bring.

Be sure to mention any specifications about dress code in the invitation letter. Next, the appreciation for the guest to attend the party should be shown.

how to write a formal invitation letter for an event

This can be completed with a formal note, stating that you look forward to seeing the individual at the event. Remember, this needs to keep in tone with the rest of the letter. The conclusion should contain the sign off and a line that ties the complete letter together, drawing the end of the invitation, with a salutation and a signature.

Friendly Invitation Letter A friendly invitation letter is similar to a business letter but contains less formal speech and can make nuances with memories that may be shared with the guests whom are being invited to the occasion.

Friendly invitation letters are used for a variety of reasons from engagement parties, baby showers and housewarming parties to wedding invitations.

Invitation letters are used as an alternative to traditional invitations. They allow the host to convey different messages through the tone of the letter.

Wedding invitation - Wikipedia

Invitation letters allow the host to convey additional information that is not shared in a traditional invitation card. Memories can be shared with close friends and family members that bring about memories of past events. When sending an invitation letter, be sure to edit it completely, ensuring there are no punctuation, grammatical or spelling errors before the letter is sent to potential guests.

You should be able to create personal and professional invitation letters with ease by using these techniques.As an event planner, you can influence the tone of the event, and that includes the invitation's format and wording.

An invitation should match the client's needs and personality. If you are planning a wedding for a fun-loving couple, you might use bold colors and lighthearted wording on the invitation.

How to Write a Formal Invitation Email for an Event In today’s world, Information Technology has become a common means of communication between societies. In this era of email, social media, and texting, putting together an invitation has become an art.

In an age of email and instant communication, learn how to write a formal letter correctly and when to send one, to avoid offending anyone.

How to Write a Letter of Appreciation. Whether you're writing to someone who went out of their way for you or acknowledging that sweater grandma gave you for Christmas, people really appreciate thank-you letters.

Being able to write. Letter writing can be fun, help children learn to compose written text, and provide handwriting practice. This guide contains activities to help children ages put pen to paper and make someone's day with a handwritten letter. Below is an IELTS letter with a sample answer which is estimated at band score 9 and is personal rather than formal.

For the General Training Paper in IELTS, you are required to write a letter of over words in 20 mins for writing task 1.

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